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Executive Assistant to the President & CEO – Contract Position (Maternity Leave)

Jones DesLauriers is hiring an Executive Assistant for a 21 month contract commitment to the President & CEO.  The successful incumbent will be responsible for providing a broad variety of administrative tasks for the President & CEO (CEO), in a professional and efficient manner.


  • Complete a broad variety of administrative tasks for the CEO
  • Maintain and coordinate calendars, including scheduling meetings and conference calls, preparation of meeting materials and related tasks
  • Compose and prepare correspondence that is confidential
  • Communicate directly, and on behalf of the CEO, with Board members, internal and external stakeholders and provide reliable and timely resolutions to inquiries
  • Prepare PowerPoint presentations and Excel spreadsheets/graphs on internal and external presentations
  • Liaise with Board of Directors and assist with the preparation of materials for Board meetings
  • Liaise with shareholders and assist with the preparation of materials for shareholder meetings and annual general meetings
  • Responsible for submitting expenses and making travel arrangements for c-suite executives on a as needed basis
  • Responsible for the coordination of all Corporate licensing
  • Exercise initiative in adapting procedures to address unusual problems and conflict resolution
  • Coordinate the semi-annual Jones DesLauriers Risk and Business Magazine including advertising opportunities
  • Coordination of all internal and external events for Jones DesLauriers and Navacord
  • Anticipate issues and initiate appropriate action to ensure the most effective use of the CEO’s time
  • Follow up on deadlines and commitments with executives
  • Manage itineraries and agendas
  • Filing and organization of all files
  • Assist CEO with all personal and business related matters


  • 7+ years of executive assistant experience for a high profile Executive
  • Demonstrated experience in organizing complex travel arrangements
  • Excellent ability to communicate effectively, both in oral and written form
  • Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and with external stakeholders
  • Diplomatic with ability to exercise confidentiality
  • Ability to prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Proactive with the ability to anticipate CEO’s future needs
  • Demonstrate proactive approach to problem-solving with strong decision-making capability in the absence of the CEO
  • Proficient in MS Office Suite (Word, PowerPoint, Excel)

Qualified candidates are invited to email their resume and cover letter to:

We are committed to providing accommodation upon request for applicants and employees with disabilities.  If you require accommodation, we will work with you to meet your needs.